DentalScan Privacy and Compliance
Data Protection, Security, and Regulatory Alignment
DentalScan is built with a strong focus on data protection, security, and regulatory compliance. The platform is designed to support preventive screening and awareness workflows while maintaining strict controls over data access, storage, and transmission.
This page outlines how DentalScan handles data and the standards it follows across different regions and use cases.
Compliance Overview
DentalScan is designed to align with applicable data protection and healthcare regulations across multiple regions.
The platform supports compliant workflows for:
- HIPAA compliance across all 50 states in the United States
- GDPR compliance for applicable European Union requirements
- Data protection standards across North and South America, based on local regulatory expectations
DentalScan does not act as a healthcare provider. When used with licensed dental professionals, it supports compliant handling of protected health information within regulated workflows.
Data Security
DentalScan uses industry standard security practices to protect all data processed through the platform.
Security measures include:
- Encryption of data in transit and at rest
- Secure cloud infrastructure
- Controlled access to systems and data
- Ongoing monitoring and security reviews
Security controls are designed to scale with the platform and adapt as requirements evolve.
Access Control and Data Segmentation
Access to data within DentalScan is restricted based on role, program type, and authorization level.
- Role based access controls are enforced
- Administrative access is limited and logged
- Data is segmented by organization and use case
- Audit mechanisms are in place for authorized activity
Only authorized users can access specific data relevant to their role.
Data Usage and Purpose Limitation
DentalScan collects and processes data only for the purposes required to deliver its intended functionality.
- Data is not collected unnecessarily
- Data is not sold or shared with third parties for unrelated purposes
- Processing is limited to screening, awareness, and workflow support
Use of data is purpose bound and context specific.
Screening, Not Diagnosis
DentalScan is a screening and awareness platform.
- It does not provide medical diagnoses
- It does not prescribe treatment
- It does not replace licensed dental professionals
Any clinical decisions or treatment planning remain the responsibility of licensed providers using their professional judgment.
HIPAA Aligned Workflows
When DentalScan is used in conjunction with licensed dental professionals, workflows are designed to align with HIPAA requirements.
These include:
- Secure handling of protected health information
- Encrypted data storage and transmission
- Role based access and authorization
- Separation between user facing outputs and professional reports
DentalScan supports compliance but does not assume provider responsibility.
Data Retention and Storage
Data retention policies are designed to balance operational needs, regulatory requirements, and security best practices.
- Data is stored only as long as necessary for supported workflows
- Retention periods may vary based on organization, region, and use case
- Secure deletion processes are applied when data is no longer required
Organizations using DentalScan remain responsible for their own regulatory obligations.
Transparency and Accountability
DentalScan is committed to transparency in how data is handled and protected.
If you have questions regarding data security, compliance, or platform usage, additional documentation can be provided upon request.